Privacy Policy

Effective Date: 10/06/2025
Applies To: gilguardfinancial.com, related subdomains, client portals, forms, and any services linking to this notice (collectively, the “Site” and “Services”).

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1) Who We Are

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This Site is owned and operated by Gilguard Financial, LLC (“Gilguard Financial,” “we,” “us,” or “our”). For personal information collected through the Site, Gilguard Financial is the data controller (under GDPR/UK GDPR) and the business (under CCPA/CPRA). For certain services we provide to our clients (e.g., bookkeeping, advisory, and tax-related services), we may act as a service provider/processor and process personal information on behalf of our business clients pursuant to a written agreement.

Contact (Privacy):
Email: privacy@gilguardfinancial.com
Mail: Gilguard Financial, LLC – Privacy Office, 3848 Sun City Center, Blvd Ste 104 Ruskin FL, 33573 USA

If you are a current client, you may also use your secure portal to submit privacy requests.

 

 

2) Scope

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This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit the Site, interact with us, download resources, submit forms, or engage our Services. By using the Site or Services, you acknowledge this Policy.

 

 

3) Information We Collect

 

A. Information You Provide

• Identity & Contact: name, email, phone, address, company, role.

• Financial & Business Records (client work): bank/credit card statements, invoices, payroll data, tax documents, ownership info, EIN/SSN (where applicable), vendor/customer lists, and related accounting files.

• Communications: messages in forms, emails, uploads, support requests, questionnaires.

• Credentials: portal login identifiers (we never store raw passwords in plain text).

• Payment: limited payment details as needed to process authorized payments (handled by PCI-compliant processors; we do not store full card numbers).

 

B. Information Collected Automatically (when you visit)

• Device/Usage Data: IP address, browser type, operating system, device identifiers, pages viewed, referring/exit pages, timestamps, and general location (derived from IP).

• Cookies & Similar Technologies: to operate the Site, remember preferences, analyze traffic, and (if enabled) for marketing/retargeting. See Cookies below.

 

C. Information From Third Parties

• Referrals/Integrations: client-authorized connections (e.g., banking feeds, payroll providers, accounting platforms), marketing partners, and analytics providers.

• Public/Commercial Sources: business registries, lead databases, and publicly available records.

We collect only what is reasonably necessary for stated purposes and honor applicable minimization and retention rules.

 

 

4) Why We Use Your Information (Purposes & Legal Bases)

 

A. Purposes

• Provide Services: deliver bookkeeping, advisory, tax-related, and support services; maintain client accounts and portals.

• Operate & Secure the Site: troubleshooting, analytics, fraud prevention, and service improvement.

• Communications: respond to inquiries, send service messages, and—where permitted—send newsletters or promotional content (opt-out anytime).

• Compliance & Risk: meet legal, regulatory, and audit requirements; enforce agreements; protect rights, property, and safety.

• Business Operations: billing, payments, planning, quality assurance, and training.

 

B. Legal Bases (GDPR/UK GDPR where applicable)

• Contract: to perform a contract or pre-contract steps at your request.

• Legitimate Interests: operate, improve, and secure our Services, provided these interests are not overridden by your rights.

• Legal Obligations: tax, accounting, and other statutory duties.

• Consent: for optional cookies/marketing where required; you may withdraw consent at any time.

 

 

5) Cookies & Analytics

We use cookies and similar technologies to run the Site, remember preferences, measure engagement, and (if enabled) support advertising. You can manage cookies in your browser and, where required, through our cookie banner or preferences center. Disabling certain cookies may impact Site functionality.

 

 

6) How We Share Information

 

We do not sell your personal information and we do not share it for cross-context behavioral advertising as those terms are defined under the CPRA.

We may disclose information to:

• Service Providers/Processors: hosting, email, analytics, client portals, payment processors, secure file-exchange tools, IT/security, and professional advisors—bound by contract to use data only on our instructions.

• Client-Authorized Third Parties: at your request or with your consent (e.g., lenders, tax authorities, payroll providers).

• Legal/Compliance: regulators, tax authorities, courts, law enforcement, or to protect rights, safety, and enforce agreements.

• Corporate Transactions: in a merger, acquisition, financing, asset sale, or similar, subject to confidentiality and with notice as required by law.

 

 

7) Retention

 

We retain personal information only as long as necessary for the purposes described, including to meet legal, tax, and audit obligations, resolve disputes, and enforce agreements. Retention periods vary by record type and jurisdiction. When no longer needed, information is securely deleted, de-identified, or archived per our retention schedule.

 

 

8) Security

 

We maintain administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, use, alteration, or disclosure, including (as appropriate) encryption in transit, access controls, principle of least privilege, logging/monitoring, and vendor diligence. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

 

 

9) Your Privacy Rights

 

A. U.S. State Rights (e.g., CA/VA/CO/CT/UT)

Subject to verification and exceptions, you may have the right to:

• Know/access the categories and specific pieces of personal information we collected.

• Correct inaccuracies.

• Delete personal information.

• Receive data portability.

• Opt out of targeted advertising, sales, or certain profiling (we do not sell or share for cross-context behavioral advertising).

• Non-discrimination for exercising rights.

Submit a request: privacy@gilguardfinancial.com
Authorized agents (CA): provide written authorization and we will verify both you and your agent.

 

B. GDPR/UK GDPR (EEA/UK Residents)

You may have the right to: access; rectification; erasure; restriction; portability; object (including to processing based on legitimate interests and direct marketing); and withdraw consent at any time. You may lodge a complaint with your local supervisory authority.

 

C. IRS 26 U.S.C. §7216 (Tax Information)

Where applicable, we will not disclose or use tax return information except as permitted by law or with your written consent under §7216 and related regulations.

 

 

10) Children’s Privacy

Our Services are not directed to children under 13 (or under 16 where applicable). We do not knowingly collect personal information from children. If you believe a child has provided personal information to us, contact privacy@gilguardfinancial.com and we will take appropriate action.

 

 

11) International Transfers

If you access the Site from outside the United States, your information may be transferred to and processed in the U.S. and other countries with different data protection laws. Where required, we use appropriate safeguards (e.g., Standard Contractual Clauses) for cross-border transfers.

 

 

12) Third-Party Links & Tools

The Site may link to third-party sites or integrate third-party tools (e.g., client portals, analytics). We are not responsible for their privacy practices. Review their policies before sharing information.

 

 

13) Do Not Track / Global Privacy Control

Our Site may not respond to all browser “Do Not Track” signals. Where legally required, we honor Global Privacy Control (GPC) signals as an opt-out of sharing/sale, consistent with CPRA guidance.

 

 

14) Changes to This Policy

We may update this Policy from time to time. The “Effective Date” above reflects the latest version. Material changes will be posted on this page, and we will provide additional notice where required by law.

 

 

15) How to Contact Us

Email: privacy@gilguardfinancial.com
Mail: Gilguard Financial, LLC – Privacy Office, 3848 Sun City Center Blvd Ste 104, Ruskin Fl 33573, USA